> ## Documentation Index
> Fetch the complete documentation index at: https://docs.florists.digital/llms.txt
> Use this file to discover all available pages before exploring further.

# Proposal Themes

> Saved branding presets for the client portal — colours, fonts, and layout per event type.

A **proposal theme** is the saved set of branding choices — colours, fonts, header style — that controls how a proposal looks in the [client portal](/events/client-portal). Pick a theme to set the base look, tweak colours and fonts to match your brand, then save the result as a **style preset** so you can reuse it on every future proposal.

<Info>
  **This page covers features gated by Manager-tier permissions.** Managers and Admins have these by default; your administrator can adjust who has them in [Settings > Team](/settings/team).
</Info>

## Why themes matter

Every proposal you send is a marketing surface. A blank-template proposal looks rushed; a themed proposal signals professionalism and is more likely to convert. One preset per event type your shop handles — weddings, corporate, funerals — covers most of what you'll need.

## The built-in themes

Digital Florists comes with a small set of built-in themes, each tuned for a different style of event:

* **Romantic Garden** — soft, romantic styling with floral accents and elegant typography. The default for new proposals.
* **Luxury Gold** — opulent design with gold accents and premium styling.
* **Modern Minimalist** — ultra-clean design with large typography and generous negative space.
* **Corporate Modern** — bold, dynamic corporate design with striking geometric elements.

Pick one as your starting point, then layer your own colours and fonts on top.

## Picking a theme

In the proposal designer, open the design controls sidebar and find the **Theme** dropdown. Click it to see the built-in themes and any style presets you've saved. Selecting a theme swaps the base look; the sections, content, and pricing you've already built stay exactly where they were.

<Info>
  Switching themes clears any colour and font overrides you've applied — the proposal goes back to that theme's defaults. Your sections and content are untouched.
</Info>

## Customising colours and fonts

Once you've picked a theme, use the **Typography** and colour controls in the same settings panel to tweak it:

* **Fonts** — pick a heading and body font from the curated list.
* **Base font size** — set the overall text size for the proposal.
* **Colours** — change accents, backgrounds, and text colours to match your brand.
* **Header style** — choose how the title block sits at the top (theme default, solid, or gradient).

These changes layer on top of the theme, so you keep its underlying structure but make it your own.

## Saving a style preset

When the proposal looks the way you want, save it as a **style preset** so the next proposal can start from the same look. Open **Save as style preset** (the bookmark icon next to the theme dropdown), give the preset a name like "Weddings — Soft Pink", add an optional description, and choose **Save as New**. The preset appears at the top of the theme dropdown on every future proposal.

If you're editing a preset you previously created, the same dialog offers **Update Selected** so you can refine an existing preset rather than spawn a new one. System-provided themes are read-only — you can't overwrite a built-in theme, only save a new preset based on it.

## Common questions

<AccordionGroup>
  <Accordion title="Can I have a preset per event type?">
    That's the recommended setup — one preset per event type your shop handles. Apply the matching preset when you create the proposal.
  </Accordion>

  <Accordion title="Do themes affect the email that sends the proposal?">
    No. The proposal-send email uses your standard notification template (see [Notification Templates](/settings/notifications-templates)). The theme only applies to the client portal page the customer lands on.
  </Accordion>

  <Accordion title="Can I upload my own fonts?">
    Not currently — the font list is curated to keep load times fast and rendering consistent. If you need a specific brand font, [get in touch with support](/get-started/getting-help) to discuss.
  </Accordion>

  <Accordion title="What happens to my preset if I delete it?">
    Proposals that already use the preset keep the look they were saved with — deleting the preset only removes it from the dropdown for future proposals. You can always recreate it from any open proposal.
  </Accordion>
</AccordionGroup>

## What's next?

<Columns cols={2}>
  <Card title="Proposals" icon="file-lines" href="/events/proposals">
    Build a proposal using your themes and presets.
  </Card>

  <Card title="The Client Portal" icon="globe" href="/events/client-portal">
    See what your client sees when they open the proposal link.
  </Card>
</Columns>