This page covers features gated by Manager-tier permissions. Managers and Admins have these by default; your administrator can adjust who has them in Settings > Team.
Where to find it
Open Events > Media to manage your library. From here you can:- Upload new images (JPG, PNG, WebP, GIF or SVG, up to 10 MB each)
- Search by name or caption
- Filter by category or by image type (Inspiration, Ingredient, Proposal, General)
- Edit an image’s name and category
- Archive images you no longer need
Categories
As your library grows, group images into categories to make them faster to find. Manage categories in Settings, then assign each upload to one. Common patterns are by style (“Bridal Bouquets”, “Tablescapes”), by season, or by venue.Where images attach
You don’t attach images to an event directly. Instead, you pick them from the Media Library at the point you need them:On a recipe
Open any recipe in the Quotation Builder and use the inspiration picker to pull in reference images. These are the closest match to “this is what the arrangement should look like”. Recipe inspiration images appear next to that item in the client’s proposal when the Arrangements section is set to show images per recipe. They also auto-seed the Moodboard section unless you’ve curated it yourself.On a seating plan
Quotation groups named Tables / Seating have an upload button for the seating plan image. The image attaches to the group and appears alongside that section in the proposal.In the proposal designer
Two places in the proposal designer pull from the Media Library:- Moodboard section — pick the images that form your gallery. If you leave it on auto, the moodboard fills from the recipe inspiration images on the quote.
- Arrangements section — add category-level inspiration images that sit above each group in the proposal.
Image options on the proposal
When you pick images in the proposal designer, you can:- Reorder images by dragging them
- Add captions (optional — turn them on per section in the designer)
- Set the aspect ratio to square, portrait, or landscape
- Choose layout — grid or masonry, with 2–6 columns
Captions show on the client’s proposal when you turn them on, so write short, useful descriptions like “Soft pink and ivory bridal bouquet” rather than leaving them blank.
Colour palette and notes
Colour swatches and palette settings live with the quotation. See the Quotation Builder for how to add a Colour Palette section to your quote.Common questions
Do I need to attach images to every recipe?
Do I need to attach images to every recipe?
No. Images are optional everywhere. Proposals with photos tend to land better with clients, so adding them where you can is worth the time.
What file types can I upload?
What file types can I upload?
JPG, PNG, WebP, GIF, and SVG, up to 10 MB each. Keep file sizes reasonable so proposals load quickly on mobile.
Can I use the same image on multiple events?
Can I use the same image on multiple events?
Yes. The Media Library is shared across all your events, so one upload can be attached to as many recipes, seating plans, or proposals as you need.
Will my client see every image I attach?
Will my client see every image I attach?
Only images attached to visible groups and recipes appear in the proposal. If you hide a group from the client, its images won’t show either. The moodboard and arrangements sections can also be turned on or off per proposal.
What happens if I archive an image that's already on a proposal?
What happens if I archive an image that's already on a proposal?
The image stays on any recipe or proposal it’s already attached to. It just stops appearing in the picker for new uses.
What’s next?
Quotation Builder
Build itemised quotes and add inspiration images to each recipe.
Proposals
Design and send branded proposals with your photos and pricing.
Creating an Event
Set up a new event and record colour notes alongside the brief.
Client Portal
See how clients view your photos and proposals online.