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A quotation is the detailed pricing breakdown for your event. It lists every arrangement your client is getting, organised into clear sections, with costs calculated from real ingredient prices. This is where you turn a conversation about “soft pinks and lots of greenery” into an accurate, professional quote.

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Quotation groups

Groups let you organise your quotation into sections that make sense for the event. Common groups include “Bridal Party”, “Ceremony”, “Reception”, and “Venue Flowers”, but you can name them anything you like.
Quotation builder showing groups like Bridal Party and Ceremony with items listed under each
Each group has:
  • Name and description to label the section clearly
  • Sort order so you control how sections appear in the proposal
  • Budget percentage to track whether a section is over or under the client’s budget
  • Itemised pricing toggle to choose whether the client sees individual item prices or just the group total
You can also hide a group from the client’s view entirely. This is useful for internal notes, behind-the-scenes items, or anything you don’t want the client to see on their proposal.
When you hide a group, it won’t appear in the client’s proposal and its costs are excluded from the totals they see.

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Adding items to a group

Each item inside a group represents a single arrangement — a bridal bouquet, a table centre, a ceremony arch, and so on.
1

Choose a group

Select the group you want to add the item to, or create a new group if needed.
2

Name and describe the item

Give the item a clear name (e.g., “Bridal Bouquet”) and an optional description for extra detail.
3

Set the quantity

Enter how many of this arrangement the client needs. For example, 12 table centres or 2 pedestals.
4

Build the recipe

Add the flowers, foliage, and sundries that make up the arrangement. The system uses these ingredients to calculate the cost.
Each item gets a unique reference that appears on the client’s proposal, making it easy for both of you to refer to specific arrangements during conversations.

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How pricing works

The quotation builder gives you two ways to price your items.

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Auto pricing (the default)

When auto pricing is on, the system calculates the price for you. It takes the cost of all the ingredients in the recipe, applies your markup, and adds any labour costs. You don’t need to calculate anything yourself — the numbers update as you add or change ingredients. The markup multiplier is simpler than it sounds. If your ingredients cost £10 and your markup is set to 3.5×, the price becomes £35. That’s it. You set the multiplier once for the event and it applies across all your items. You can also choose your pricing basis — whether the system calculates from cost price or retail price. This gives you flexibility depending on how you prefer to work out your margins.

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Manual pricing (locked)

Sometimes you know exactly what you want to charge, regardless of what the ingredients cost. Toggle the lock on any item to switch to manual pricing and type in your own figure. The system won’t overwrite it, even if you add or change ingredients later. This is especially important when working with templates. If your template has set prices, you should lock them before saving. Otherwise, when you or your team start adding ingredients to build recipes, the system recalculates the price and overwrites your quoted figure.
Use quotation templates for common event types (like a “Small Wedding” or “Corporate Dinner”) to save time. Load the template, tweak the flowers and quantities, and your quote is ready in minutes. See Quotation Templates for how to build a master template.

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Reordering items and groups

You can drag and drop to rearrange both groups and the items within them. Put the most important sections at the top, or arrange things in the order the client will experience them on the day — ceremony first, reception second, and so on.

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Saving your work

Changes save automatically as you work. There’s no save button to remember and no risk of losing your progress. Just build your quotation and move on when you’re ready.
If you switch to manual pricing on an item and later unlock it, the system will recalculate the price from the recipe. Make sure you’re happy to lose your manual figure before unlocking.

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Common questions

Yes. Each group has an itemised pricing toggle. Turn it off and the client will see only the section total, not the price of each arrangement within it.
It lets you split the client’s overall budget across groups. If the client has a £3,000 budget and the “Bridal Party” group is set to 30%, you’ll see a warning if that section goes over £900. It’s a guide to help you stay on track.
No. You can add items without a recipe and set the price manually. However, recipes give you accurate costing and protect your margins, so they’re recommended wherever possible.
Yes. When you add something as a custom product, the system just sees it as an unclassified item. When you add it as an ingredient with the correct category (e.g., “Labour” or “Sundries”), you can reuse it easily across items and the system can break down your costs by category at the end.
Yes. Save your quotation as a template and load it into future events. You can also copy individual items between groups or events.

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What’s next?

Recipes & Ingredients

Build ingredient lists to accurately cost your arrangements.

Adjustments & Labour

Add labour, delivery, and setup charges to your quotation.

Templates

Save and reuse quotation layouts for common event types.

Proposals

Turn your quotation into a proposal and send it to the client.
Last modified on March 11, 2026