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Your ingredients list is the master catalogue of everything you use to make arrangements — flowers, foliage, sundries, and materials. Keep it accurate and your recipes, quotes, and profit margins all stay on track. Every ingredient you add here flows through to your recipes, proposals, and shopping lists.
Ingredients list showing items, costs, and categories

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The ingredients list

Think of this as your stock book. Every stem, sundry, and material your shop uses lives here. You can search, filter by category, and sort by name or price. Each row shows the ingredient name, cost price, selling price, category, and a thumbnail image so your team can identify items at a glance.
Ingredient items showing names, costs, units, and categories

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Adding a new ingredient

To add an ingredient, click the New Ingredient button and fill in the details:
  • Name — a clear, recognisable name (e.g., “White O’Hara Rose”, “Eucalyptus”, “Oasis Block”)
  • Cost price — what you pay your supplier for this item
  • Selling price — an optional default retail price for quick quoting
  • Default markup multiplier — automatically calculate selling prices from your cost (e.g., a 3x multiplier turns a 1stemintoa1 stem into a 3 retail price)
  • Purchase quantity — how the item is bought (per stem, per bunch of 10, per box, etc.)
  • Category — group the ingredient under a type like Roses, Foliage, or Sundries (you can create your own custom categories)
  • Variants — add colour or size options (e.g., Red, Pink, White, Blush) so you can track the same stem in different varieties
  • Colours available — tag the colours this ingredient comes in for easy filtering
  • Image — upload a photo so your team can quickly identify the ingredient
  • Tax rate — set the correct tax rate for accurate pricing

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Ingredient categories

Categories help you organise your ingredients by type. Common categories include Roses, Foliage, Fillers, Sundries, and Ribbons, but you can create whatever groupings make sense for your shop. Categories also power the Category Breakdown in your quotations, giving clients a clear summary of where their money is going.

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Price history

Every time you update a cost or selling price, the system records the change. You can look back and see:
  • When a price changed
  • What the old and new prices were
  • How much the price went up or down
This is useful when your supplier increases prices and you need to decide whether to absorb the cost or adjust your retail pricing.
Keep your cost prices up to date. When you build a new quote, the system uses your current ingredient prices. However, existing quotes keep the prices they were created with, so updating a cost won’t change quotes you’ve already sent.

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Stock tracking

If you want to keep tabs on how much of an ingredient you have in stock, you can turn on stock tracking for individual items. This lets you:
  • Set a current stock level
  • See when stock is running low
  • Enforce limits so you don’t over-promise on quotes
Stock tracking is optional — many florists order fresh for each event and don’t need it.

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Importing ingredients in bulk

If you have a long list of ingredients to add (or you’re moving from another system), you can import them from a spreadsheet. Prepare your file with columns for name, cost, category, and other details, then use the Import feature to bring everything in at once.

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Archiving ingredients

When you stop using an ingredient, archive it instead of deleting it. Archiving removes the item from your active list but keeps it in any existing recipes and past quotes. You can always restore an archived ingredient later if you need it again.
Hire items (vases, arches, plinths) are a special type of ingredient. When you mark an ingredient as a hire item, it gets availability checking based on your stock level and event dates. See the Hire Items page for full details.

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Common questions

Only add ingredients you want to cost accurately. If you use a stem occasionally and don’t need to track its price, you can leave it out. But for your core flowers and materials, having them in the system means your recipes and quotes are always accurate.
New quotes and recipes will use the updated price. Any quotes you’ve already sent to clients keep their original prices, so there’s no risk of changing a price mid-negotiation.
Each ingredient belongs to one category. If you need the same stem in two places, consider whether your categories need restructuring, or create the ingredient once under the most fitting category.
Variants let you track different versions of the same ingredient — like a rose in Red, Pink, and White. Each variant shares the base ingredient details but can have its own image and colour tag, making it easy to pick the right one when building recipes.

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What’s next?

Recipes

Use your ingredients to build and cost recipes for arrangements.

Hire Items

Track reusable items like vases, arches, and plinths.

Quotation Builder

Build detailed quotes using your ingredients and recipes.

Products

Manage your storefront product catalogue and pricing.
Last modified on March 10, 2026