Your ingredients list is the master catalogue of everything you use to make arrangements — flowers, foliage, sundries, and materials. Keep it accurate and your recipes, quotes, and profit margins all stay on track. Every ingredient you add here flows through to your recipes, proposals, and shopping lists.Documentation Index
Fetch the complete documentation index at: https://docs.florists.digital/llms.txt
Use this file to discover all available pages before exploring further.
This page covers features gated by Manager-tier permissions. Managers and Admins have these by default; your administrator can adjust who has them in Settings > Team.
The ingredients list
Think of this as your stock book. Every stem, sundry, and material your shop uses lives here. You can search, filter by category, and sort by name or price. Each row shows the ingredient name, cost price, selling price, category, and a thumbnail image so your team can identify items at a glance.
Adding a new ingredient
Click New Ingredient and fill in the basics — name, cost, selling price, category, and a photo. A few fields are worth thinking about specifically:- Purchase quantity — how you buy the item (per stem, per bunch, per box). This is what costing is worked out against.
- Variants — colour or size options for the same base ingredient, so you can track (for example) the same rose in red, pink, and white.
- Tax rate — set this correctly so your quote totals are accurate.
Ingredient categories
Categories help you organise your ingredients by type. Common categories include Roses, Foliage, Fillers, Sundries, and Ribbons, but you can create whatever groupings make sense for your shop. Categories also power the Category Breakdown in your quotations, giving clients a clear summary of where their money is going.Price history
Every time you update a cost or selling price, Digital Florists records the change. You can look back and see:- When a price changed
- What the old and new prices were
- How much the price went up or down
Stock tracking
If you want to keep tabs on how much of an ingredient you have in stock, you can turn on stock tracking for individual items. This lets you:- Set a current stock level
- See when stock is running low
- Enforce limits so you don’t over-promise on quotes
Importing ingredients in bulk
If you have a long list of ingredients to add (or you’re moving from another system), you can import them from a spreadsheet. Prepare your file with columns for name, cost, category, and other details, then use the Import feature to bring everything in at once.Archiving ingredients
When you stop using an ingredient, archive it instead of deleting it. Archiving removes the item from your active list but keeps it in any existing recipes and past quotes. You can always restore an archived ingredient later if you need it again.Hire items (vases, arches, plinths) are a special type of ingredient. When you mark an ingredient as a hire item, it gets availability checking based on your stock level and event dates. See the Hire Items page for full details.
Common questions
Do I need to add every single stem I use?
Do I need to add every single stem I use?
Only add ingredients you want to cost accurately. If you use a stem occasionally and don’t need to track its price, you can leave it out. But for your core flowers and materials, having them in Digital Florists means your recipes and quotes are always accurate.
What happens if I change a cost price?
What happens if I change a cost price?
New quotes and recipes will use the updated price. Any quotes you’ve already sent to clients keep their original prices, so there’s no risk of changing a price mid-negotiation.
Can I have the same ingredient in multiple categories?
Can I have the same ingredient in multiple categories?
Each ingredient belongs to one category. If you need the same stem in two places, consider whether your categories need restructuring, or create the ingredient once under the most fitting category.
How do variants work?
How do variants work?
Variants let you track different versions of the same ingredient — like a rose in Red, Pink, and White. Each variant shares the base ingredient details but can have its own image and colour tag, making it easy to pick the right one when building recipes.
What’s next?
Recipes & Ingredients
Use your ingredients to build and cost recipes for arrangements.
Hire Items
Track reusable items like vases, arches, and plinths.
Quotation Builder
Build detailed quotes using your ingredients and recipes.
Products
Manage your storefront product catalogue and pricing.