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Your ingredients list is the catalogue of everything you use to make arrangements — flowers, foliage, sundries, and materials. Keep it accurate and your recipes, costing, and margins all stay on track. Every ingredient you add here flows through to recipes on your products and event quotations.
This page covers features gated by Manager-tier permissions. Managers and Admins have these by default; your administrator can adjust who has them in Settings > Team.
Ingredient library showing items, costs, and categories

Your ingredient library with costs, categories, and photos

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The ingredient library

This is your stock book. Every stem, sundry, and material your shop uses lives here. You can search, filter by category or colour, and switch between All, Favorites, and Recent tabs. You can also narrow to Materials or Hire only, and toggle archived items in and out of view.
Ingredient items showing names, costs, units, and categories

Focused view of ingredient items with pricing details

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The starter library

If your library is still thin, Digital Florists can load a ready-made one for you. Look for Get started faster with the Digital Florists starter library at the top of the Ingredient Library page, or on Quotation Templates. Tick what you want and click Add to my account:
  • Ingredient library — flowers, greenery and sundries with example costs, colours and photos.
  • Example recipes — ready-made designs such as bouquets, buttonholes and tributes, costed from those ingredients.
  • Quotation templates — priced wedding, funeral and corporate quotations you can personalise.
Each option shows how many of its items are new to your library. If you tick Example recipes without Ingredient library, the ingredients those recipes are built from come along too, so every line still costs up. Example recipes and quotation templates are included with Events. Without Events you’re offered the ingredient list on its own.
The costs and prices that come with the starter library are our own example figures, not yours. Check them against your supplier invoices before you quote anything from them.
Loading is additive. Only items you don’t already have are added, and anything already in your library is left as it is. You can edit, archive or delete everything afterwards. If you’d rather bring your own list across, Import CSV on the same page takes a spreadsheet — see Importing ingredients.

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Hiding the offer

Click Hide this and the offer stops appearing for everyone at your shop, so the till and the office both stop asking. It stays available from the Starter library option at the top of the page whenever you want it back.

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Adding a new ingredient

Open the ingredients page and click + New Ingredient. A few fields are worth thinking about:
  • Name and category — what you call it and how it’s grouped.
  • Cost, markup, and selling price — type a cost and a markup multiplier and Digital Florists works out the selling price for you. You can override the selling price manually if you’d rather set it directly. Recipes work the same way, with one difference worth knowing: a recipe price you type yourself is marked Set by hand and is carried into quotations as you typed it, rather than being worked out again from the ingredients. See Setting a price by hand.
  • Unit — how you count the ingredient in recipes, such as stems, items, or metres. See How you buy it below if your supplier sells it by the bunch, pack, or box.
  • Colours — list the colour options for the same base ingredient (for example, a rose available in blush, ivory, and red). These appear when staff are building a recipe so they can pick the right colour without you creating a separate ingredient for each one.
  • Supplier and product code — optional. Useful when you reorder or trace an item back to your wholesaler.
  • Photo — a JPEG or PNG up to 20 MB.
You can also add an ingredient mid-flow. When you’re picking ingredients for a recipe or quotation and the one you need isn’t there yet, choose Create Ingredient in the picker. The ingredient is created and selected in one step, so you can carry on building.

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How you buy it

You count roses by the stem in a recipe and order them by the bunch. Record both and your buying lists come out in the units you order. Unit is how you count the ingredient when you build a recipe — stems, heads, metres, grams, whatever suits. Leave it there if you buy it the same way. Tick Bought in bunches, packs or another unit when you don’t. Two more fields appear.
  • Bought as — the unit your supplier sells it in, such as bunch, pack, box, bucket, roll, or tray.
  • The pack size underneath, labelled for the units you chose, such as Stems per bunch. Enter 20 for a 20-stem bunch.
If nothing on either list fits, pick Other… and type your own.

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Where the pack size shows up

Set a pack size and your buying lists round up to whole packs, so a recipe needing 25 stems from a 20-stem bunch asks for 2 bunches. The Ingredient Summary and Ingredient Breakdown exports do the same, giving you a quantity to buy and an estimated spend alongside the stem count. Hand either to a wholesaler in the units they sell in. See Reports.
The Shopping List on your dashboard counts the flowers behind your event production orders as well as your everyday orders. Use the All, Orders, and Events buttons to switch between them. See Dashboard.

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Ingredient categories

Categories help you organise your library by type — Roses, Foliage, Fillers, Sundries, Ribbons, or whatever fits your shop. You can rename, reorder, and archive categories as your range changes.

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Price history

When you update a cost or selling price, Digital Florists records the change. You can look back and see:
  • When a price changed
  • What the old and new prices were
  • How much the price went up or down in percentage terms
This is useful when a supplier raises prices and you need to decide whether to absorb the cost or adjust your retail pricing.
Keep your cost prices up to date. New recipes pull in the current ingredient prices, while existing event quotations keep the prices they were saved with. Updating a cost won’t change a quote you’ve already sent.

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How long since a price changed

Every ingredient in the library carries a small badge showing when its price last changed — Updated today, Updated 12d ago, and so on. It goes amber once a price has gone roughly three months without a change, so a scan down the library shows you what’s due a look. The same badge appears against older ingredients in the picker when you’re adding them to a recipe. An ingredient with no recorded price change reads Price not checked. That’s how ingredients start out when they arrive from the starter library or from a spreadsheet import — those figures are ours or your file’s, not ones you’ve been through. Change the cost or the price once and the badge starts counting from then.

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Hire items

Items you rent out and get back (vases, arches, plinths, candelabra) live in the same library as your ingredients. Tick Hire item when you add one, set a stock quantity, and Digital Florists tracks availability against your event dates.
See Hire Items for the full breakdown of availability checks, returns, and stock conflicts.

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Importing and updating ingredients in bulk

If you have a long list to add, or you’re moving from another system, you can import ingredients from a CSV or Excel file. Click Import CSV on the ingredients page, fill in the template, and bring everything in at once. It’s also the quickest way to change a lot of prices at once. Choose the My ingredients option to download a spreadsheet of your current ingredients, update the costs or prices, and upload it again. Each row is matched back to the ingredient you already have, so your prices are updated rather than duplicated, and every change is added to your price history just as if you’d edited it by hand. Tick Dry run first to preview what would change before you save.
See Importing ingredients for the template options, the full column list, and how matching works.

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Archiving ingredients

When you stop using an ingredient, archive it instead of deleting it. Archiving removes the item from your active list but keeps it in any existing recipes and past quotes. Toggle Show Archived in the sidebar to view archived items, then restore any you need to bring back.

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Common questions

Only add ingredients you want to cost accurately. If you use a stem occasionally and don’t need to track its price, you can leave it out. For your core flowers and materials, having them in Digital Florists keeps your recipes and quotes accurate.
New recipes use the updated price. Recipes you built earlier keep the cost they were saved with until you bring them forward, and the Recipes list offers to do that for you — you can see what would change before you accept it. See Bringing recipes up to date.Event quotations you’ve already saved keep their original prices, so there’s no risk of changing a price mid-negotiation.
Each ingredient belongs to one category. If you need the same stem in two places, consider whether your categories need restructuring, or create the ingredient once under the most fitting category.
The Colours field lets you list every colour you stock for the same base ingredient — a rose in blush, ivory, and red, for example. When someone’s building a recipe they can pick the colour they need rather than searching for a separately named ingredient.
Tax is applied when an ingredient is used in a product variant or event quotation, not on the ingredient itself. This keeps the same ingredient usable across products and events that may have different tax treatments.

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What’s next?

Recipes

Use your ingredients to build and cost recipes for arrangements.

Hire Items

Track reusable items like vases, arches, and plinths.

Products

Manage your storefront product catalogue and pricing.

Importing Data

Bring in ingredients or products from a spreadsheet.
Last modified on September 15, 2026