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Adjustments and seating let you fine-tune a quotation group beyond just ingredients and quantities. Use adjustments for anything that modifies a group’s total — a discount for a loyal client, a delivery fee, a setup surcharge. Use seating to record how the dining room is laid out so your table flowers add up.
This page covers features gated by Manager-tier permissions. Managers and Admins have these by default; your administrator can adjust who has them in Settings > Team.
Looking for labour? Labour is now a recipe-level mechanic — see Recipes for the full breakdown of modes, design-type defaults, and per-recipe overrides.

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Quotation adjustments

Adjustments are extra line items that modify the total of a quotation group. They’re useful for anything that isn’t a recipe item but still affects the price, like a discount for a loyal client, a delivery fee, or a setup surcharge. Each adjustment has a title, a kind (Discount or Surcharge), a scope, a basis (Amount or Percent), and a value. Drag the handle to reorder them; adjustments stack in the order you set, and changing the order can change the final figure.

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Adjustment scope

Scope controls which part of the group the adjustment applies to.
  • Products — only the recipe items in the group.
  • Labour — only the labour portion of the group.
  • Hire — only the hire items in the group.
  • All (pre-tax) — everything in the group, applied before tax.
  • Grand Total (post-tax) — applied to the post-tax total of the group.
Adjustments apply at the group and scope level, not to a single item. A 10% Products discount on the “Reception” group reduces the price of every recipe item in that group. To change the price of one arrangement, lock its price in the quotation builder instead.

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Show on quote

Each adjustment has a Show on quote toggle. When it’s on, the adjustment appears as a named line on the proposal so the client can see what’s been added or discounted. Turn it off for internal-only adjustments — for example, a margin-protection surcharge you don’t want the client to see itemised.

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VAT on a surcharge

Give a surcharge its own Tax Rate when it’s taxed differently to the flowers it sits beside, such as a delivery fee on a zero-rated funeral order. Pick the rate from the surcharge’s own row. The field appears on surcharges at every scope except Grand Total (post-tax), where the total is already taxed. You’re charged tax once, on the amount the surcharge adds. Add a £20 setup surcharge at 20% and the quote goes up by £20 plus £4 of VAT, with nothing else on it moving.
Open an event carrying a surcharge with its own tax rate and the total reads lower than it did before. The figure on screen now matches the tax due on that surcharge. Check any of those events where the balance is still to be invoiced, and tell your client if the amount you quoted has moved.
Which rate is right for a given charge depends on your own VAT registration and how you’ve set up your tax rates. Digital Florists uses the rate you pick to do the sums; your accountant is the person to confirm the rate.

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Stacking order

Adjustments apply in the order you set, top to bottom. A 10% discount followed by a £20 surcharge produces a different total to the same two adjustments in the opposite order. Drag the handle on each row to reorder them.

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Seating configuration

Each quotation group can include a seating setup, useful for reception and dining sections. For each table type you can set:
  • Type (Round, Trestle, Sweet Heart, Top Table, Cocktail, or Other).
  • Quantity of that table type.
  • Seats per table.
  • Optional notes.
Digital Florists totals the seats automatically. This helps you size table centres, place settings, napkin flowers, and anything else that depends on how many tables and guests are involved.

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How totals are calculated

Group totals add up the recipe items, labour, hire items, and adjustments in that group. Hide a group and nothing in it counts, adjustments included. Mark a single item Not currently included and it drops out of the group total on its own. See How each item is used.

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Common questions

Not directly. Adjustments apply at the group and scope level, so they affect every item that falls under the chosen scope. To change the price of a single item, lock its price in the quotation builder and type the figure you want.
By default, yes. Each adjustment has a Show on quote toggle. When it’s on, the adjustment appears as a named line on the proposal so the client can see what’s been added or discounted. Turn it off for internal-only adjustments.
On the recipe. Labour is a recipe-level setting with three modes (percentage of retail, percentage of cost, or fixed amount) and an optional default from the design type. See Recipes.
A surcharge that carries its own Tax Rate is taxed once, on the amount it adds, so the total on an event holding one reads lower than the figure you last saw. Check any of those events where the balance is still to be invoiced. See VAT on a surcharge.
Yes. Add as many as you need, each with its own kind, scope, and value. They stack in the order you set them — drag the handles to reorder.

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What’s next?

Quotation Builder

Organise your quote into groups, add items, and set pricing.

Recipes

Build ingredient lists and configure labour per recipe.

Proposals

Turn your quotation into a proposal and send it to the client.

Templates

Save and reuse quotation layouts for common event types.
Last modified on September 15, 2026