Hire Items are reusable assets like vases, arches, plinths, and candelabras. Unlike flowers (which are sold and gone), Hire Items must be tracked, returned, and cleaned.
Setup & Definition
To turn a product into a Hire Item:
- Go to Storefront > Products.
- Create/Edit a product (e.g., “Gold Arch”).
- Toggle Is Hire Item to ON.
- Stock Level: Enter the exact quantity you own (e.g., “2”).
Strict Inventory: Unlike standard products where you can “oversell” and just buy more flowers, Hire Items are strictly limited by your physical stock.
Availability Checking
When you add a Hire Item to an Event Proposal:
- Date Check: The system checks the Event Date against all other confirmed bookings.
- Calculation:
Total Owned - Confirmed Jobs = Available.
- Conflict Alert: If you try to add 3 arches but only have 2, the system will flag a Stock Conflict.
Overbooking
You can force an overbooking (e.g., if you plan to sub-hire an extra arch from another company). The system allows this but keeps the conflict flag red until resolved.
Logistics
The Hire Calendar
Use the Hire Calendar view to see equipment movements.
- Pick/Pack: See what needs to be loaded into the van for this weekend.
- Returns: Track items that are due back from customers.
Breakages & Loss
If an item is returned broken:
- Open the Event.
- Mark the item as Damaged/Lost.
- The system can automatically add a “Replacement Fee” line item to the final invoice based on the product’s replacement cost.
