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Event orders are how you turn an accepted quotation into real work for your team. Once your client has said yes to the proposal, you create orders from the quotation items so your team knows exactly what to prepare and where to deliver it. It’s the bridge between planning and production.
Orders created here stay linked to their parent event and don’t use the everyday-order allowance. Use Create Order for everyday orders instead.
Bulk order creation screen showing quotation items grouped and ready to create

Preview of items ready to be turned into orders

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When to create event orders

You’ll typically create orders after the proposal has been accepted and you’re ready to schedule production. There’s no rush — you can wait until closer to the event date when final details are confirmed. The important thing is that your quotation is complete and accurate before you turn it into orders.

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The order creation workflow

1

Open the event and go to Orders

Navigate to your event and select the Create Orders tab. The tab is renamed to Orders once at least one event order exists.
2

Review the loaded quotation items

All items from the quotation are pulled in automatically. The names, quantities, and details carry over, so you don’t need to re-enter anything.
3

Check the defaults

Each item starts with the event date as the fulfilment date and Collection as the method. Adjust either at the group level when you need to.
4

Spot items already on existing orders

If you’ve already created orders that match a recipe and quantity, those items show an On order badge. They’re hidden by default and can be shown again from the filter banner.
5

Organise items into draft orders

Select items and use Move to new order or Move to existing to group them. Each draft order becomes one real order when you create.
6

Set fulfilment details for each draft order

For each draft, set the fulfilment date, choose Collection or Delivery, and pick a venue when it’s a delivery. The venue list comes from the venues added to the event.
7

Click Create Orders

When everything looks right, click Create Orders. One order is created per unique combination of date, method, and venue.
Create Orders screen with quotation items loaded and no event orders yet

Create Orders screen when no event orders exist yet

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Organising items into draft orders

Not everything for an event goes to the same place at the same time. A bride might collect her bouquet from the shop on Saturday morning, while table centres need delivering to the venue on Friday afternoon. Draft orders let you split items by where and when they’re needed. Here’s how grouping works:
  • Each draft order becomes one real order. Items in the same draft must share the same fulfilment date, method, and venue.
  • Split quantities across drafts. If the client ordered 12 table centres but 6 go to the ceremony and 6 to the reception at a different venue, use Split on the row, then move the new rows into a separate draft.
  • Move items between drafts by selecting them and using Move to new order or Move to existing. There’s no drag-and-drop.
  • Create new drafts whenever you need a different date, method, or venue.
Review your items carefully before creating orders. It’s quicker to adjust drafts, quantities, and fulfilment details on this screen than to modify individual orders afterwards.

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What happens when you create orders

Once you click Create Orders, several things happen:
  • One order is created per draft. Each unique combination of date, method, and venue becomes its own order.
  • Orders start as Unconfirmed so you can review them before committing to production.
  • The event status moves to Order Created, so you can see at a glance that production has been scheduled.
  • Orders appear on your dashboard alongside your regular daily orders. Your team prepares them as part of their normal workflow.
Orders tab showing a list of created event orders with their statuses

Event orders listed after creation

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Adding orders later

Plans change. The client might add extra buttonholes a week before the wedding, or decide they need flowers for the rehearsal dinner too. Come back to the Orders tab at any time and create additional orders for new items. Items already on existing orders show an On order badge and are hidden by default, so you’re only working with what’s new. Use the filter banner to show them again if you need to re-order something.
Double-check that the venue on each draft matches the right address before creating orders. A wrong venue means your team could deliver to the wrong location on the day.

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Common questions

Yes. Orders start as Unconfirmed, so you can open them and make changes before your team begins production. Once an order is confirmed, changes are more limited.
Use Split on the row to break the quantity, then move the new rows into a separate draft. For example, if a client ordered 10 centrepieces, you can split into 6 and 4, then put each draft on a different date or venue.
Yes. Event orders appear on your dashboard and in your daily order list alongside walk-in and online orders. Your team handles them the same way as any other order.
Yes. If something isn’t right, delete the order and return to the Create Orders screen. Items from deleted orders won’t show the On order badge, so they’ll be available to add to new orders.

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What’s next?

Event Lifecycle

See how events move through each status from draft to completed.

Quotation Builder

Build itemised quotes with recipe-based pricing.

Orders

Manage your daily orders, including event orders.

Delivery

Plan routes and track deliveries for all your orders.
Last modified on July 13, 2026