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Event orders are how you turn an accepted quotation into real work for your team. Once your client has said yes to the proposal, you create orders from the quotation items so your team knows exactly what to prepare and where to deliver it. It’s the bridge between planning and production.
Bulk order creation screen showing quotation items grouped and ready to create

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When to create event orders

You’ll typically create orders after the proposal has been accepted and you’re ready to schedule production. There’s no rush — you can wait until closer to the event date when final details are confirmed. The important thing is that your quotation is complete and accurate before you turn it into orders.

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The order creation workflow

1

Open the event and go to Orders

Navigate to your event and select the Orders tab. If no orders have been created yet, you’ll see an empty state prompting you to get started.
2

The system loads your quotation items

All items from your accepted proposal are pulled in automatically. You don’t need to re-enter anything — the names, quantities, and details carry over from the quotation.
3

Check the default settings

Each item starts with the event date as the fulfilment date and the default collection method. Review these and adjust if needed.
4

Spot items already on existing orders

If you’ve already created orders for some items, they’ll show a badge so you can see at a glance what’s been handled. This stops you from accidentally creating duplicate orders.
5

Organise items into order groups

Drag items into groups based on how they need to be delivered. Items going to the same place on the same date should be in the same group.
6

Set fulfilment details for each group

For each group, set the fulfilment date, choose collection or delivery, and enter the venue address if it’s a delivery.
7

Click Create Orders

When everything looks right, hit Create Orders. The system creates one order for each unique combination of date, method, and address.
Orders tab showing an empty state with a prompt to create event orders

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Organising items into groups

Not everything for an event goes to the same place at the same time. A bride might collect her bouquet from the shop on Saturday morning, while table centres need delivering to the venue on Friday afternoon. Order groups let you handle this. Here’s how grouping works:
  • Items are grouped by fulfilment date, delivery method, and venue address. Each unique combination becomes a separate order.
  • Split quantities across groups. If the client ordered 12 table centres but 6 go to the ceremony and 6 go to the reception at a different venue, split them into two groups.
  • Move items between groups by dragging them or using the controls. If something ends up in the wrong group, it’s easy to fix.
  • Create new groups whenever you need a different delivery destination or date. There’s no limit.
Review all your items carefully before creating orders. It’s much easier to adjust groups, quantities, and delivery details on this screen than it is to modify individual orders afterwards.

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What happens when you create orders

Once you click Create Orders, several things happen:
  • One order is created for each group — each unique combination of fulfilment date, delivery method, and address becomes its own order.
  • Orders start as “unconfirmed” so your team can review them before committing to production.
  • The event status moves to “Order Created” so you can see at a glance that this event is ready for production.
  • Orders appear on your dashboard alongside your regular daily orders. Your team prepares them as part of their normal workflow — there’s no separate process for event orders.
Orders tab showing a list of created event orders with their statuses

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Adding orders later

Plans change. The client might add extra buttonholes a week before the wedding, or decide they need flowers for the rehearsal dinner too. You can come back to the Orders tab at any time and create additional orders for new items. Items that are already on existing orders will show their badge, so you’ll only be working with what’s new. This keeps things tidy and prevents duplicates.
Double-check that delivery addresses match the correct venues before creating orders. If a group has the wrong address, your team could end up delivering to the wrong location on the day.

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Common questions

Yes. Orders start as unconfirmed, so you can open them and make changes before your team begins production. Once an order is confirmed, changes are more limited to protect the workflow.
Use the quantity split feature when organising your groups. For example, if a client ordered 10 centrepieces, you can put 6 in one group for Friday delivery and 4 in another group for Saturday morning.
Yes. Event orders appear on your dashboard and in your daily order list alongside walk-in and online orders. Your team handles them in the same way — there’s no separate workflow to learn.
Yes. If something isn’t right, you can delete the order and return to the creation screen to set things up again. Items from deleted orders will no longer show a badge, so they’ll be available to add to new orders.

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What’s next?

Event Lifecycle

See how events move through each status from draft to completed.

Quotation Builder

Build itemised quotes with recipe-based pricing.

Orders

Manage your daily orders, including event orders.

Delivery

Plan routes and track deliveries for all your orders.
Last modified on March 10, 2026