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Documentation Index

Fetch the complete documentation index at: https://docs.florists.digital/llms.txt

Use this file to discover all available pages before exploring further.

Adjustments and labour charges let you fine-tune the pricing on your quotation beyond just ingredients and quantities. Whether you need to apply a discount, add a delivery surcharge, or include the time it takes to build each arrangement, this is where you set it all up.
This page covers features gated by Manager-tier permissions. Managers and Admins have these by default; your administrator can adjust who has them in Settings > Team.

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Quotation adjustments

Adjustments are extra line items that modify the total of a quotation group. They’re perfect for anything that isn’t a recipe item but still affects the price — like a discount for a loyal client, a delivery fee, or a setup surcharge. An adjustment is a fixed amount or a percentage applied to a group or to the whole event — name it, pick discount or surcharge, and set the value. Adjustments stack in order, so changing the order can change the final figure.
Adjustments apply to the whole group, not to individual items. If you add a 10% discount to the “Reception” group, every item in that group is affected. You can’t discount a single table centre without discounting everything else in the same section.

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Labour charges

Labour covers the time and skill that goes into building each arrangement. You can add labour charges to any quotation group, and Digital Florists gives you three ways to calculate them.

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Labour modes

  • Percentage of retail price — labour scales with what you charge the client.
  • Percentage of cost price — labour scales with what the ingredients cost you.
  • Fixed amount — a flat fee per item, regardless of price.

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Default labour from design types

When you set up your design types (like “Bouquet”, “Table Centre”, or “Pedestal”), you can assign a default labour percentage to each one. When you add an item with that design type to your quotation, the labour is filled in automatically.
Set default labour percentages on your design types so you don’t have to enter them every time. For example, if bouquets always take about the same effort, set “Bouquet” to 25% labour and it will be applied whenever you add a bouquet to a quote.
You can still override the labour on any individual recipe item if a particular arrangement needs more or less work than the default.

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Categorise your labour

When you add labour as an ingredient, make sure you tag it with the “Labour” category. This lets Digital Florists break down your costs at the end of an event — you can see exactly how much of your total was labour, how much was flowers, how much was foliage, and so on. Without the category tag, labour just appears as an unclassified item and you lose that visibility.

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Build labour into your templates

If you use quotation templates, add your labour charges directly into the template for every item. This means when you load the template for a new event, the labour is already there — you don’t have to remember to add it every time. Include setup and teardown time too, especially for items like pew ends or arches that take significant effort to install on-site.

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Seating configuration

Each quotation group can include a seating setup, which is useful for reception and dining sections. You can set:
  • Table types (e.g., round tables, trestle tables, top table)
  • Quantity of each table type
  • Guests per table
This helps you calculate the right quantities for table centres, place settings, napkin flowers, and anything else that depends on how many tables and guests are involved.

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How totals are calculated

Group totals add item, labour, and adjustment lines; hidden groups are excluded from what the client sees.

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Common questions

No. Adjustments apply at the group level, so they affect every item in that section. If you need to discount a single item, you can adjust its price manually by locking the price on that specific item in the quotation builder.
The quotation builder recalculates automatically. If you switch from a percentage of retail to a fixed amount, the labour figures update straight away. Your item prices won’t change — only the labour portion is recalculated.
Yes. Adjustments appear as named line items within the group on the proposal. The client will see “Returning Client Discount — 10%” or “Venue Delivery — £50” so they know exactly what’s included.
Yes. While the design type provides a default, you can override the labour on any individual recipe item. This lets you charge more labour for complex arrangements and less for simpler ones, even within the same group.

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What’s next?

Quotation Builder

Organise your quote into groups, add items, and set pricing.

Recipes & Ingredients

Build ingredient lists to accurately cost your arrangements.

Proposals

Turn your quotation into a proposal and send it to the client.

Templates

Save and reuse quotation layouts for common event types.
Last modified on May 17, 2026