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Event day is the moment everything you’ve planned comes together. By the time the flowers go out, the buying, conditioning, and most of the make-up are already done. This page is your run-sheet for the day itself — confirming what’s ready, loading the van, getting it to the venue, and watching it through. Most florists keep this tab open alongside the dashboard.
If you’ve followed the workflow through to Order Created, today’s event-linked production orders are already on your dashboard, ready for your team to make up and deliver. This page picks up from there.

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The morning checklist

Run through this last thing the night before and again first thing on the day. Most problems are easier to fix the evening before than at 6am.
1

Open the calendar for today

Switch to the Events Calendar in Day view to see every event scheduled. This is the quickest answer to “what’s going out today?” — each tile shows its status and type at a glance.
2

Check each event's orders are on the dashboard

Confirm each event’s orders are on the main Dashboard alongside your everyday orders, ready for the team to make up.
3

Load and check off the hire items

As you load the van, check off the vases, arches, plinths, and candelabras that need to leave the shop against each event. If you want to confirm what’s reserved for today, the Hire Items page shows the count per date.
4

Confirm the delivery run

Use Delivery to confirm today’s route. Venue addresses for events come straight from the event record, so each stop is already on the run as long as the orders have venues set. Many florists build the run the evening before so the van loads in delivery order.
5

Glance at the payment status

Have a quick look at each event’s Payments status so you know where things stand. The balance is usually due before the day, so anything still outstanding is chased at closeout, not on the morning of the event.

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What your team sees

Once orders are created, your shop floor and drivers work from the dashboard and the Digital Florists App like any other day. There’s no separate “event mode”:
  • Florists pick the order on the app, see the ingredients, and mark it ready.
  • Drivers open the delivery, navigate to the venue, and mark it delivered.
  • You track progress from the dashboard and the calendar.
On the day, your wholesaler buy list is already done. It’s built from the Shopping List when you order stems in the days before the event — see Event Orders for how the orders that drive it are created.

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The event workroom pack

Click Download workroom PDF on the event page for one printable pack covering the whole event. Most florists print it the evening before and leave it on the bench. The pack runs in this order.
  • Event workroom — the date and time, the event type, every location, the customer contact, who it’s assigned to, and the event notes.
  • Look & feel — the moodboard.
  • Event ingredient list — every ingredient across the event added up, with the quantity required and the cost, plus the Hire items going out and coming back.
  • A make-up sheet per recipe — the ingredients, quantities and unit for each arrangement, with its photo and room for substitutions and notes. A long recipe carries over onto a continuation sheet.
  • Service & setup — a tick-off checklist of the delivery, setup, collection, and other tasks on the event.
  • Production sign-off — the lead florist, who checked it, the date and time, and a Not included list naming anything left out and why.
Save the quotation first. The button stays unavailable until you do, and tells you so.

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Printing the make-up list

If your workroom works from a printed make-up list, you can keep pricing off the paper. Turn on Hide prices on the make-up list under Settings > General > Events & proposals, in the Deposits and pricing card, to hide the price and cost columns on the printout. It’s off by default, and what you see on screen isn’t affected.
Print a make-up list and the prices now include labour, matching what the quotation shows you on screen. A sheet you print today reads higher than one in your file from before for any recipe carrying labour. Your quotation totals and the figure your client pays are unchanged.

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What the make-up list leaves out

Print the make-up list and you get what your team is making, nothing else. Create task from the quotation works the same way. Three kinds of item stay off both.
  • Items you’ve marked Not currently included.
  • Options your client has Declined.
  • Options still Awaiting decision.
Mark an item Internal workroom item and it still prints. Your team is making that one, so it belongs on the bench. See How each item is used for the marks.
If an arrangement you expected is missing from the list, check its mark on the quotation before you assume the print went wrong. An option nobody chased the client about sits in Awaiting decision and stays off the bench.

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Common questions

Only if you want the prices or a partial selection. The workroom pack already carries a make-up sheet for every recipe, so most shops print the pack and leave the Quotation Menu for buying. The make-up list is still there when you want one arrangement on its own.
Check its mark on the quotation. Excluded items and declined options are left out, and an option still awaiting the client’s answer is held back until you record what they said. The pack’s Not included page names what was left out and why, so start there.
Take the order on the dashboard like a normal walk-in or phone order, attached to the same customer. There’s no need to re-open the event quotation unless you want to keep the records together for closeout.
Yes. Use the Day view on the Events Calendar. For a combined view of events and everyday orders, the Dashboard is the single screen most florists work from.
Mark the delivery accordingly on the Delivery screen. The event itself stays in Order Created until you move it on — failed deliveries don’t roll the event back automatically.
Once everything’s delivered and your team is back at the shop. See Closing Out for the post-event workflow.

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What’s next?

Closing Out

The post-event workflow — final balance, hire returns, archiving.

Event Orders

Review the orders that get made on the day.

Delivery

Build routes and assign drivers for today’s run.

Hire Items

Check what’s going out, and what needs to come back.
Last modified on September 15, 2026